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  • Patch Lady – need a way for a device to email?

    Posted on January 1st, 2020 at 19:56 Susan Bradley Comment on the AskWoody Lounge

    With the demise of the Small Business Server platform, one of the changes I’ve made to my network is not using the same mail server that I use for the firm for the devices such as multi function printers in my office.  Too often these multi function devices only support basic authentication and having basic authentication still enabled in your Office 365 setup is not wise.

    Microsoft knows this as well and will be making changes in the new year to make 365 more secure.  One of the things they recommend is to disable basic authentication and enable multi-factor authentication.

    So if you have multi function devices that scan print and can send things to email, but clearly can’t support multi-factor authentication what’s a small business to do?  One solution I’m using in my business is a solution called SMTP2Go.  There’s a free plan and a silver plan that allows you to send 2,000 emails a month for $5 a month.  I then use the email address and (long strong) password I’ve set up in the service inside the printer.  This then allows me to still use the device to send to email but not risk opening up insecurity in my email setup for the rest of my firm.

    Bottom line if you are a small business, if you use Office 365 for your email hosting (and not just that you purchased Office to use, but actually use Microsoft to host your email), make sure you disable basic authentication and look for ways to make yourself more secure.   If you use a consultant make sure that they have enabled multi factor authentication or plan to in the near future.

    So if you migrated off of Small Business Server to another platform, what alternatives have you found to give you similar functionalities?