News, tips, advice, support for Windows, Office, PCs & more. Tech help. No bull. We're community supported by donations from our Plus Members, and proud of it
Home icon Home icon Home icon Email icon RSS icon
  • Alternative to Exchange?

    Posted on WSBender Comment on the AskWoody Lounge

    This topic contains 2 replies, has 2 voices, and was last updated by  WSBender 2 years, 8 months ago.

    • Author
      Posts
    • #507673 Reply

      WSBender
      AskWoody Lounger

      My current Exchange provider doesn’t support the latest version of 365 Outlook and has no plans to do so anytime in the immediate future and since I’m upgrading all my pc’s to Office 365 then that presents a problem. I’ve been shopping around for another provider and was actually looking at upgrading my home 365 Office service to one of the pro versions which includes Exchange hosting in the bundle. The issue with that is the fee for the migration from one of their “certified” partners. I run a one man office with a desktop, a server, and a couple of notebooks and simply need to keep my email, contacts, calendar, notes, and tasks synced between devices. Do I really need Exchange to do this or is there another cloud based alternative that can do the job? Free is good but I don’t mind paying some bucks for a dependable service. And I’m not necessarily obligated to use Outlook. Thanks for any suggestions.

    • #1585883 Reply

      joep517
      AskWoody MVP

      If you are committed to using the Office suite check out Office 365 Small Business Premium. It is relatively inexpensive and one license covers 5 phones, 5 tablets, and 5 PCs or Macs per user. Get it through Microsoft and pay for the annual plan as it is the cheapest. You can search for deals and still get it through Microsoft instead of a partner.

      --Joe

      • #1585892 Reply

        WSBender
        AskWoody Lounger

        If you are committed to using the Office suite check out Office 365 Small Business Premium. It is relatively inexpensive and one license covers 5 phones, 5 tablets, and 5 PCs or Macs per user. Get it through Microsoft and pay for the annual plan as it is the cheapest. You can search for deals and still get it through Microsoft instead of a partner.

        How does this help me keep everything in sync across all my devices?

    • #1585914 Reply

      joep517
      AskWoody MVP

      If you have an account on Exchange via Office 365, install the Office suite on all your devices, configure Outlook to access the Office 365 account. All your mail, contacts, tasks, notes, & calendar are kept on Exchange. You get a copy on each machine. Each Outlook installation will access the same data for the same account.

      --Joe

      • #1585928 Reply

        WSBender
        AskWoody Lounger

        If you have an account on Exchange via Office 365, install the Office suite on all your devices, configure Outlook to access the Office 365 account. All your mail, contacts, tasks, notes, & calendar are kept on Exchange. You get a copy on each machine. Each Outlook installation will access the same data for the same account.

        I understand how Exchange works and the cost of the Office 365 package but if you look at my original post my issue is with the high cost of migrating my existing Exchange service over to the hosting at MS. I honestly don’t know how technical the process is but having conversation with one of MS’s “certified partners”, they are quoting around $1,000 to do this. That’s quite a hit for a SOHO business like mine. Do you know if this is something I can DIY and leave the outside contractor out of it? That’s why I was originally asking if I can ditch Exchange all together and go with some other cloud based service of some sorts.

    • #1585951 Reply

      Paul T
      AskWoody MVP

      No solution is cost free, or even cheap.
      Option 1: do nothing. Cheap, reliable, simple.
      Option 2: Migrate. Set up mail at the new host. Move your domain / DNS (don’t lose any mail in the process). Move your old mail. Re-configure your software to use the new host.

      cheers, Paul

    • #1585985 Reply

      joep517
      AskWoody MVP

      If all you have currently is Outlook data migration should not be that big a deal. See these articles – Ways to migrate multiple email accounts to Office 365 and Microsoft Office 365: Make a Smooth Move to the Cloud.

      Do you have more than one email account to move?

      --Joe

    • #1586034 Reply

      joep517
      AskWoody MVP

      You should be able to export your current data using Outlook to a PST file, setup your new Office 365 account with the domain and email, setup Outlook for the new account, open the saved PST file (don’t import it), drag and drop the old data to the new folders.

      Test the export first to be sure that you get all your data. Export from the account level in the folder selection part of export. Make sure to include subfolders.

      Perhaps someone else will comment if they see a problem with this approach.

      --Joe

    • #1586064 Reply

      Paul T
      AskWoody MVP

      There is always a lag switching domains during which it’s possible to lose email. Make sure you can still access your old email after the domain changeover so you can collect any that snuck through. If you won’t be able to access your old email the only real solution is to forward all mail from the old host to a 3rd, independent email account immediately before you activate the domain changeover. Then any mail that does sneak through will be forwarded.

      cheers, Paul

    • #1586080 Reply

      WSBender
      AskWoody Lounger

      Thanks Joe! You’ve inspired and given me the confidence to take a shot at performing my own migration. I’ll study on it a bit and get my plan / schedule together.

      Paul, thanks for the suggestion. That makes perfect sense to me. I’m also going to give my folks a “heads up” on the potential for loss of service during the transition.

    • #1586088 Reply

      Paul T
      AskWoody MVP

      Mail servers sending to you won’t care about a service outage, they keep trying until they can get through. It’s where that email goes during the changeover that is the issue.

      cheers, Paul

    Please follow the -Lounge Rules- no personal attacks, no swearing, and politics/religion are relegated to the Rants forum.

    Reply To: Alternative to Exchange?

    You can use BBCodes to format your content.
    Your account can't use Advanced BBCodes, they will be stripped before saving.