Print E-Mail on arrival (Outllook 97)

Topic

New Reply

Is there a way to have Outlook send arriving e-mails directly to a printer?

Reply | Quote

Replies

You should be able to easily set up a rule to print each message on arrival.

Open your Rules Wizard (on your Tools menu) and create a new rule which checks email as it arrives. Have Outlook apply the rule to all messages (or limit it according to the choices presented). On the next screen, select “Print it” to have all messages print when received.

This works on Outlook 2002 and I am reasonably sure that you should be able to create the same rule within 97.

Hope this helps.

Reply | Quote

Actually, I believe that the “Print it” rule won’t work on any version of Outlook prior to 2000 (that’s what Outlook told me when I created that rule).

Is there any way to make Outlook print all messages after they are sent? I didn’t see a “Print it” option in my 2000, but maybe it’s a new feature for 2002?

Thanks,
Becky

Reply | Quote

Sorry about that Becky. I have been working with 2002 for so long now that I had completely forgotten what rules were available in previous versions. Although it looks like Elcid has found a solution to his problem anyway.

Cheers

Reply | Quote

I have found the solution. Outlook 97 can not do the job itself but if you use caprint it will work great!!
Here is the link: http://www.ornic.com/exchange/doc/caprint.shtml

Reply | Quote

Glad you found a solution Elcid. Unfortunately it is not a solution, but at least Microsoft have finally put that functionality into Outlook 2002.

Cheers

Reply | Quote

For $30.00 it’s worth it. Not only does it print out the e-mail but it also prints out the attachments. My understanding is that Outlook 2000 will not print out the attachment. Is this correct?

Reply | Quote

Correct as far as I can see – just tried it with a .pdf attached and only got the usual attachment icon in the body of the mail.

Reply | Quote

Thank you for you help. This is a great service!

Reply | Quote

Using the rule wizard without doing any special “behind the scenes” tweaking, Outlook 2000 only prints the e-mail (no attachments).

I have a question regarding the special utility that you bought. Does it have the ability to print sent emails as well as received? I have an attorney that might be willing to pay $30 for that feature.

Thank you,
Becky

Reply | Quote

I haven’t tried to print sent messages. I recomend that you download the 30 day trial at http://www.ornic.com

Caprint is only one out of about ten programs that they have that works within Outllook rule feature.

Reply | Quote

one thing to double check on the custom actions – some (i thought all) are broken in Outlook2002. ExLife still works, but i can’t remember if it does the print feature. (I haven’t reinstalled it yet after my last format)

also – the signature programs there (one in exlife and exsign) don’t work with wordmail and actually result in blank mail being sent.

Reply | Quote

be sure to look at exlife too – or instead of the custom actions. it’s about the same cost and offers much nicer rules options.

Reply | Quote

Hi Elcid,

As Leif and Becky have said, Outlook 2000 will not print email attachments automatically . On the print dialogue box there is an option to print attachments when you print the email, but I don’t believe that this is turned on by default. So without doing a little bit of coding somewhere along the line, you are probably better off with caprint to take care of your needs.

Cheers,

Reply | Quote

Barry & others

I have found that Outlook 2000 SR-1 prints attachments when you click the print button or click right mouse and then print. Why would my experience be different to everyone else’s?

Reply | Quote

I think this is a print setup option. Under Memo Style, there is a check box which says “Print attached files with items”. This can be made a default for printing all email items.
HTH

Reply | Quote

Hi Melissa,

I think where the difference lies is that they are trying to get the print to happen automatically by the use of a rule, setup within the Rules Wizard. This option is not available within Outlook 2000 or earlier versions.

Silverback is quite correct though, there is an option in the print setup dialogue box which allows you to print attachments with the emails, and this can be set as default. With this set, whether you print via the print button, the file menu, or the right mouse click, the attachments will still print with your email.

Unfortunately as the option to print is not within the Rules Wizard, none of these is of any use to Elcid in solving his problem. Thankfully, this is one feature that has been added to Outlook 2002.

By the way, good to talk to a fellow West Australian on the Lounge.

Cheers,

Reply | Quote

Barry,
Can you explain how to use the feature in Outlook 2002? I need to print all incoming e-mails with a pdf attachment via the rules wizard. I need the rule wizard to work between the hours of 6PM and 8AM, Monday – Friday and also on the weekends. During the normal Monday-Friday workday, 8AM – 6PM, I do NOT want the rule in place.

I have played around with the rules wizard and I don’t believe I will be able to get the time / date parameters to work, but I have not been even able to get the pdf attachment to print—only the e-mail itself. I was searching the lounge and found your post…hope you can help. THANKS.

Reply | Quote