News, tips, advice, support for Windows, Office, PCs & more. Tech help. No bull. We're community supported by donations from our Plus Members, and proud of it
Home icon Home icon Home icon Email icon RSS icon
  • Saving a document as a minor version to diff doc in Sharepoint

    Posted on WSnaomi Comment on the AskWoody Lounge

    Home Forums AskWoody support Productivity software by function Saving a document as a minor version to diff doc in Sharepoint

    This topic contains 0 replies, has 0 voices, and was last updated by  WSnaomi 2 years, 6 months ago.

    • Author
      Posts
    • #508200 Reply

      WSnaomi
      AskWoody Lounger

      Versioning in my office is running rampant. I have been keeping a stream of minor and major versions of one document in Sharepoint, and I get drafts from other departments that are not on Sharepoint, and not named the same as my version. How do I save up, check in, overwrite or whatever I have to do, the document from elsewhere, as a version of my doc in my SP?

      thanks!
      Naomi

    • #1591219 Reply

      MrJimPhelps
      AskWoody_MVP

      You could open what they send you, then save-as the document. Since you will be the one ultimately saving it, the version should be assigned correctly.

      Not sure how to do it automatically, unless you can make these departments members of your SharePoint. (I don’t know how to do that, but I’m guessing that that is the solution.)

      Group "L" (Linux Mint)
      with Windows 8.1 running in a VM
      • #1591232 Reply

        WSnaomi
        AskWoody Lounger

        You could open what they send you, then save-as the document. Since you will be the one ultimately saving it, the version should be assigned correctly.

        Not sure how to do it automatically, unless you can make these departments members of your SharePoint. (I don’t know how to do that, but I’m guessing that that is the solution.)

        Looks like I didn’t make myself very clear. I have a doc on SP that has ongoing versions. When I receive a differently named doc from an outside stakeholder, that I want to save as a version the SP-named doc, when I try to upload the (now same-named) document to SP, it tells me it is going to replace the set on SP. I am afraid it will remove all the previous versions.

    • #1591266 Reply

      WSnaomi
      AskWoody Lounger

      Or maybe I didn’t get your response – I’ve tried a test and it seems good. Thanks!

      • #1591277 Reply

        MrJimPhelps
        AskWoody_MVP

        Or maybe I didn’t get your response – I’ve tried a test and it seems good. Thanks!

        I didn’t send a further response, because I didn’t know what the solution was.

        But I’m glad it’s working for you!

        Group "L" (Linux Mint)
        with Windows 8.1 running in a VM
        • #1591619 Reply

          WSnaomi
          AskWoody Lounger

          By “get” I meant “understand.” So I got your response. 🙂

    • #1591591 Reply

      bharder
      AskWoody Lounger

      If indeed it’s true that:

      Versioning in my office is running rampant

      Then I’d be concerned about the volume of changes you have to track on behalf of other employees. It’s good that you have a workaround of course, but maybe you’ll need more in the future. Sharepoint is built around an interactive, self-service business model.

      Therefore you may eventually find that you need to provide direct access to Sharepoint , to those employees generating the new document versions.

      • #1591620 Reply

        WSnaomi
        AskWoody Lounger

        Thanks B., unfortunately this is a matter of departments not cooperating very well on using SP. I’m sure I’m not the first to experience this!

    Please follow the -Lounge Rules- no personal attacks, no swearing, and politics/religion are relegated to the Rants forum.

    Reply To: Saving a document as a minor version to diff doc in Sharepoint

    You can use BBCodes to format your content.
    Your account can't use Advanced BBCodes, they will be stripped before saving.