newsletter banner

ISSUE 19.37.F • 2022-09-12 • Text Alerts!Gift Certificates

In this issue

SOFTWARE: How to use Vivaldi for your email and calendar

Additional articles in the PLUS issue • Get Plus!

PUBLIC DEFENDER: Twitter accounts are 80% bots, expert says

MICROSOFT 365: The surprising truth about ultra-cheap Microsoft Office

SOFTWARE: Vivaldi as a Web browser

ON SECURITY: Do you need to encrypt your data?


Pricing for teams & businesses | 1Password

Review our team pricing and sign up for a Free Trial to get access to password manager, digital vault, password generator, digital wallet, and more.


How to use Vivaldi for your email and calendar

Lance Whitney

By Lance Whitney

Beyond its role as an alternative browser, Vivaldi will help you access your email, contacts, and calendar — all in the same place.

Those of you in search of a simple but effective desktop email and calendar program probably tend to look at dedicated programs, such as Microsoft Outlook, Thunderbird, and even Windows Mail. But instead of turning to separate programs for these features, you may want to consider one that integrates directly with your Web browser. And for that, Vivaldi is worth checking out.

Completely free, Vivaldi unites a full Web browser with an email client, a contacts list, and a calendar feature. There’s even a feed reader that lets you add and access news feeds, YouTube channels, and other content. On its own, Vivaldi is a solid browser with a clean interface, an ad blocker, a notes manager, and customized themes. But kick in the mail and calendar access, and you have a single program able to handle all your core needs. Vivaldi also comes in versions for Windows, macOS, Linux, and Android (alas, nothing for the iPhone or iPad).

To get started, download Vivaldi. Run the downloaded Vivaldi executable file. At the first setup screen, the program asks which features you want, prompting you to choose among Essentials, Classic, and Fully Loaded. To grab the email and calendar features, click the option for Fully Loaded (Figure 1).

Vivaldi installation options
Figure 1. Vivaldi gives you a choice of installing just the browser itself or the browser with email, calendar, and more.

Set up your email accounts

Selecting Fully Loaded continues by asking you to add your email account, with support for both POP and IMAP. Click the button for Add Mail account. Type your email address and select POP or IMAP. Select Continue to see whether Vivaldi will automatically add the account; or select Manual Setup to add the server names, port numbers, and other details yourself.

Depending on the kind of account you add, you’ll likely be asked to pick an authentication type (Figure 2), choosing between OAuth and an app password. I received this question for Outlook, Google, and Yahoo accounts. OAuth is a simpler option, as you don’t have to see or deal with a password. Using an app password requires more effort but is certainly doable. Try OAuth first. If you run into any obstacles accessing the account, you can easily switch to an app password.

Select authentication type
Figure 2. You’ll need to pick an authentication type to access a third-party email account, choosing between OAuth and an app password.

You’ll then be prompted to sign into your email account. The next screen in Vivaldi asks you to add your name, type a signature, and review the sync options (Figure 3). If you want to see all your email from the account you added, check the boxes for Download Messages for Offline Viewing and Searching and Upload Sent Messages to Sent Folder. Leave the box for Take Account Offline unchecked. Click Continue.

Sync options for email
Figure 3. Vivaldi offers options to view all your past emails and download messages to view them offline.

Using OAuth, I was able to add my Outlook, Gmail, and Yahoo accounts with no trouble. But I ran into hiccups trying to add my Microsoft 365 email account. Initially, I was unable to connect. After checking the settings for my account in the Microsoft 365 admin center, I found that the option for Authenticated SMTP was turned off. I enabled that option and then finally was able to connect the account in Vivaldi. If you use a Microsoft 365 hosted domain account, you may bump into issues while trying to add it to Vivaldi. If so, be sure to check the settings for your account in the Microsoft 365 admin center, assuming you manage your own such domain account.

After you’ve added your first email account, you’re asked whether you want to add another one, go to your email, or see some tips and tricks. If you need access to other accounts, continue with the process of adding them. After you’ve set up your email accounts, click Continue. At the next screen, you can opt to import bookmarks and other data from a different browser. To do this, select the browser and the data is imported (Figure 4).

Import bookmarks and more from a different browsesr
Figure 4. You can easily import bookmarks and other data from a different browser.

The next screen asks if you wish to enable ad blocking. Choose no blocking, blocking trackers, or blocking ads and trackers. You’re next prompted to choose a visual theme for Vivaldi. Make your choice and click Continue. Next, decide where the tabs should reside — top, left, bottom, or right. Finally, give Notes, Web Panels, or Tab Tiling features a try — or just click Finish (Figure 5).

Other features offered at the end of setup
Figure 5. The setup process ends by offering to help you try Notes and other features.

Access your email

Your email accounts are now ready for you to view and use. The left pane lists your different email accounts, with all their folders visible. The top of the pane offers a unified mailbox where you’re able to see unread, received, sent, and spam messages for all your accounts in one shot. Scroll down the left pane to view each account and its folders individually. You can easily hide any account and folder so that the left pane doesn’t become too crowded. A Refresh button at the top lets you quickly download new mail for all your accounts (Figure 6).

Separate inboxes, or unified
Figure 6. Vivaldi lets you view each account separately or via a unified mailbox of all your accounts.

As per usual, the name and subject of each email appears in the middle pane, while the selected message appears in the right pane. By default, your emails are sorted by date, either older to newer or newer to older, but you can also sort them by sender or subject. At the top of the right pane are icons for the core commands — Reply, Forward, Move to Folder, Flag, Label, Mark as Spam, Archive, and Delete. Right-click a message to access the basic commands and a few additional ones.

Vivaldi also makes smart use of tabs. Open an email, for example, and it appears in a separate tab — a great way to keep your screen from getting too cluttered. You can then manage the tab by pinning it, muting it, bookmarking it, or hibernating it (Figure 7).

Message display options
Figure 7. Vivaldi allows you to view, sort, and manage your emails, as well open each message in its own tab.

The screen for composing an email is clean and compact, with all the basic formatting commands accessible through a toolbar at the top. You can format your email with different styles and fonts, change the text and background colors, and add links and images.

Access your contacts

Next, I tried to access my contacts. To do this, click the Contacts folder on the left. By default, the folder is automatically populated with people to whom you’ve sent an email. That sounds like a handy shortcut, though it does mean you may need to prune the list to remove any person you don’t want to keep as a contact. You can select individual or multiple contacts and easily remove them. You’re also able to manually add a new contact. Sending an email to a specific contact is convenient — simply select them from the Contacts list (Figure 8).

Contacts list
Figure 8. Your contacts list is populated with anyone to whom you’ve sent an email in the past.

On the downside, you can’t sync contacts with a third-party service such as Gmail, nor can you import or export them. Vivaldi told me that syncing, importing, exporting, and other enhancements are on the to-do list. But for now, you’ll have to contend with the limited functionality.

Access your calendar

I next tried the calendar. For this, you must add a specific calendar as a separate task. To do this, click the Calendar icon on the left. You’re given four choices for adding a calendar account —, Google Calendar, CalDEV, and Web Calendar. I tried Google Calendar. After my Google account was authenticated, I was asked to check which specific calendars to add and then save the account. I was then able to access my entire Google Calendar, so this process ran smoothly.

Calendar options
Figure 9. You can add a calendar from Google or from any other service set up to use CalDEV or a Web Calendar.

Overall, the Vivaldi email program is solid and well designed, with access to all your email accounts and specific types of calendars. The Contacts feature is limited, with no option to import or synchronize from other apps and services. If importing your contacts is crucial and you’d like to use Vivaldi, you may want to wait until this feature gets some much-needed improvements.

Otherwise, Vivaldi is a handy program that combines a Web browser and email in one effective package.

Talk Bubbles Join the conversation! Your questions, comments, and feedback
about this topic are always welcome in our forums!

Lance Whitney is a freelance technology reporter and former IT professional. He’s written for CNET, TechRepublic, PC Magazine, and other publications. He’s authored a book on Windows and another about LinkedIn.

Build your website with Namecheap!

Here are the other stories in this week’s Plus Newsletter


Brian Livingston

Twitter accounts are 80% bots, expert says

By Brian Livingston

More than 80% of the accounts on Twitter are likely to be nothing more than automated bots, according to a study by the head of intelligence at F5, an international network-security firm with offices in 43 countries.

Even worse, bots represent as much as 99% of the login traffic at some highly visible websites — perhaps even one of your favorites.

These are the conclusions of a study by Dan Woods, who was a cyberoperations officer with the CIA prior to taking his current role at F5 six years ago.


Peter Deegan

The surprising truth about ultra-cheap Microsoft Office

By Peter Deegan

Ever wondered about those ultra-cheap deals for Microsoft Office? Are they safe to buy, or a scam? Is the license legal and recognized by Microsoft?

The answers might surprise you as much as they surprised me.

It’s part of the modern world that’s widely advertised but not much talked about. My research includes feedback (generally positive) from many readers, plus my own purchases from a well-known site. I’ll focus on Office 2021, but the same info and warnings apply to cheap offers for Windows or other software.


Will Fastie

Vivaldi as a Web browser

By Will Fastie

If you’ve never heard of Vivaldi before, I’m not surprised.

Although its use is growing, its share of the Web browser market lags behind those of the “brand name” browsers — Chrome, Edge, and Firefox.

Lance Whitney’s excellent explanation of the features of Vivaldi, in the lead article in this issue, focuses on how the software can be used as an inexpensive replacement for Outlook. This brief article is about using Vivaldi for its native function, Web browsing.


Susan Bradley

Do you need to encrypt your data?

By Susan Bradley

Encryption can protect your data, but sometimes it can block you from it.

Let’s get some facts. Encryption, when done right, protects your data at rest. If an attacker breaks into my house but does not know the username and password of the laptop I keep there, access attempts will fail.

But if that computer is running, it’s a different story. If I’m doing any sort of data transmission, such as interacting with a website or handling email, data is vulnerable unless I’ve taken separate steps to encrypt those processes.

Know anyone who would benefit from this information? Please share!
Forward the email and encourage them to sign up via the online form — our public newsletter is free!

Enjoying the newsletter?

Become a PLUS member and get it all!

RoboForm box

Don’t miss any of our great content about Windows, Microsoft, Office, 365, PCs, hardware, software, privacy, security, safety, useful and safe freeware, important news, analysis, and Susan Bradley’s popular and sought-after patch advice.

PLUS, these exclusive benefits:

  • Every article, delivered to your inbox
  • MS-DEFCON Alerts, delivered to your inbox
  • MS-DEFCON Alerts available via TEXT message
  • Total access to the archive of nearly two decades of newsletters
  • No ads
  • Identification as a Plus member in our popular forums

We’re supported by donations — choose any amount for a one-year membership.

Join Today buttonGift Certificate button

The AskWoody Newsletters are published by AskWoody Tech LLC, Fresno, CA USA.

Your subscription:

Microsoft and Windows are registered trademarks of Microsoft Corporation. AskWoody,, Windows Secrets Newsletter,, WinFind, Windows Gizmos, Security Baseline, Perimeter Scan, Wacky Web Week, the Windows Secrets Logo Design (W, S or road, and Star), and the slogan Everything Microsoft Forgot to Mention all are trademarks and service marks of AskWoody Tech LLC. All other marks are the trademarks or service marks of their respective owners.

Copyright ©2022 AskWoody Tech LLC. All rights reserved.