Corrupt file (Word 2000-03)

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Hello everyone:

Today, I was working at a client’s office and the front desk admin was working on an excel spreadsheet, which she then embedded into a powerpoint presentation.

The problem she was having was that she would save the document with the Arial font, but then when she would reopen the file it would have a totally different font.

the company is on a network, and someone else accused her of just coping and pasting the data from excel without checking the raw data first.

Could it be that the file was corrupted, with two people using the same file. Also, was I correct in telling her to copy the raw data into a new file?

Thanks

dillon

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Hi Dillon,

Which file was suffereing from the changing font – the Excel worsksheet or the Powerpoint presentation (or maybe the Excel worsksheet embedded in the Powerpoint presentation)?

How was the embedding done – with or without linking?

You mention that two people were working on the same file. In that case, one of them was actually working on a copy or only had access in read-only mode. Quite possibly, the other person saved the file with different data to what your person had to work with – hence the disparity.

As to whether you were correct in telling her to copy the raw data into a new file, that depends on whether the data were correct and whether the intention was to represent the situation at the time the copy was made, rather than at some other time.

Cheers,
Paul Edstein
[Fmr MS MVP - Word]

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Hello macropod:

The powerpoint was suffering from the font change; I am not sure about how the information was put into the powerpoint.

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Quite possibly, the other person saved the file with different data to what your person had to work with – hence the disparity

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You hit the nail on the head, the admin did not check to see if her data was correct, (silly woman) and she was scolded for it.

I have been at this client for 4 days, and she has given me all the blank blank jobs, (serves her right)

However, although it was lazyness on her part, I still would like to suggest for her to correct the problem.

dillon

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Hi Dillon,

If the data were:
. simply copied & pasted from the ‘master’ worksheet or the raw source, whatever that was, into the admin’s worksheet maybe the font got changed then. Of course, if she was just working with the raw data, who knows what formatting changes the other user made to it before saving the final version of the ‘master’ worksheet.
. obtained directly from the ‘master’ worksheet and was pasted into Powerpoint using Edit|Paste Special|Link, then the initial values and formatting would be reflected, as would subsequent changes to the master (eg values, fonts but not necessarily inserted/deleted rows) would be reflected in the presentation – you’d need to use a named range that defines the final layout for that.

Cheers,
Paul Edstein
[Fmr MS MVP - Word]

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Hello macropod:

Thanks for your response, I will keep your response for future reference.

dillon

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