Customizing Footnotes/Endnotes (Word XP/2003)

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An editor is requiring me to do some beyond-the-normal customizing of footnotes and endnotes in Word 2003. I was surprised that I could have BOTH footnotes and endnotes in the same document, but it works fine. I can tweak all the standard settings found in the “Footnote and Endnote” dialog box without difficulty. Endnote “calls” will be Arabic numerals and footnote “calls” will be lowercase Roman letters.

However, I can’t figure out how to do the following:

1) Make the footnote calls (the Roman letters in the text) always italicized;

2) Change the footnote text style so that the footnote “letter” is not superscripted; and,

3) Change the endnote text style so that the endnote number is not superscripted.

Also, with endnotes, there seems to be a an either/or situation: endnotes can either be at the end of a section or at the very end of a document. But, generally, the bibliography and index are the last items in a book. Is there a way to tell Word to place all the endnotes “almost” at the end of the document?

Thanks in advance.

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The footnote numbers in the body text and the ones in the footnote sections of the document both use the Footnote Reference style, so if you modify this style not to be superscripted and/or to be italic, this will affect both the footnote numbers in the text AND in the footnotes sections. Similar for the Endnote Reference style.

End of the current section and end of the document are the only options for endnotes There’s no in-between. You could create a separate document for the bibliography and index.

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Hans,

Thanks for your reply. Particularly helpful was learning about the “Footnote Reference style.” That wasn’t showing up in my “Styles and Formatting” list. However, by isolating a footnote “call” in the text, the FR style suddenly appeared on the list. From there it was easy to modify it.

Alas, most of what you shared is not happy news. For instance:

1) Word’s inability to treat the footnote “call” and the footnote number separately. Using Microsoft logic, I’ll assume this applies to endnote “calls” and endnote numbers. Thus, if I need a superscripted “call” but a normal (i.e., un-superscripted) number, I can’t have it.

2) While the bibliography could probably be a separate file, the index, by the very nature of the beast, cannot (since Word generates it from codes in the document file). It’s too bad it can’t be like the TOC function: “Put the TOC here on this page.”

I may have to push this project to Adobe PageMaker, but first I need to determine if PageMaker can do these things. Also, there’s a (steep?) learning curve and a (deep!) wallet pain to go that direction.

Regards,

Jim

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See if Where Do You Want Your Endnotes? helps. It describes a feature introduced in Word 2002 that lets you suppress section-endnotes to a next section.

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Jim,
You will probably go with Hans’s suggestion and put the footnotes at the end of the last section before the index.

However, don’t discard the idea of having the index in a separate document. It’s very simple:
1.Create a “back matter” document for the bibliography and index.
2. Insert the main document’s name in an RD field in the “back matter” document and then insert the index field.
3. When you refresh the “back matter” document, voila, it contains the index for the main document!

This is also a great way of creating a combined index when your chapters are all separate files.

Regards,

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I would disagree with this > 2) While the bibliography could probably be a separate file, the index, by the very nature of the beast, cannot (since Word generates it from codes in the document file). It’s too bad it can’t be like the TOC function: “Put the TOC here on this page.”<

The Index is exactly like a TOC field – it can be placed anywhere. The index is created by default at the end of a document but once it has been created it can be moved anywhere you like and then refreshed in the same way you update any field. If you select it and press Shift-F12 you can see (and edit) the field code used to create the index.

Don't go spending money on Pagemaker for this functionality without seeing a demo of this first. Whilst I haven't used Pagemaker since version 6.5, I would be very surprised if it had built-in automatic indexing and footnotes and endnotes. From memory those sort of things had to be done manually.

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