email signatures

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Good evening

My Company wants to incorperate an email signature policy but do not want to invest into a seperate program andwant to wait until we migrate nextyear to the latest versin of Outlook.

Earlier today I created the signature in acordance with our Marketing Directors requirements which was

Line of text (addressess etc.)
Line of text (phones, emails etc.
Graphic (Company header banner)
Line of text (Disclaimer)
Green malarky statement

I did it and saved it as the signature and it worked great I emailed the Marketng Director with insructions how to depoy it, great.

I then sent out a Country wide email with a ‘fill in the blanks’ kind of template (put in your own name, department, mobile, email) and then istrution on how to copy and paste it into the signature.

To aperson everbody has emailed me back and said that where there should be a graphic is a box with a red x in the top cornr but no company banner.

Now Ican’t even save it on my machine.

I can’t help thinking it is something basic but I can’t see te wood throgh the tree’s, any thoughts?

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My first suggestion – which you won’t like – is to avoid graphics in signatures:
– Recipients can configure their Outlook to view all e-mail in plain text, making graphics invisible.
– Recipients can configure their Outlook to block graphics in e-mail messages.
– Graphics increase the size of your e-mail messages.

You might place the graphic on a publicly accessible web page, and insert it as an image link in your signature. This might still be blocked by the recipient though.

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My first suggestion – which you won’t like – is to avoid graphics in signatures:
– Recipients can configure their Outlook to view all e-mail in plain text, making graphics invisible.
– Recipients can configure their Outlook to block graphics in e-mail messages.
– Graphics increase the size of your e-mail messages.

You might place the graphic on a publicly accessible web page, and insert it as an image link in your signature. This might still be blocked by the recipient though.

Thanks Hans

I too dislike the idea but we have a new Marketing Director flexing his muscles and the CEO is “encouraging” me to comply

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To aperson everbody has emailed me back and said that where there should be a graphic is a box with a red x in the top cornr but no company banner.

Are they pasting into a message or into the dialog?

If pasting into a message:

If you right-click the message you’re composing, and choose View Source, what kind of URL is there in the tag?

If you send yourself the message, does the image appear? (That would be too optimistic, probably!)

Is it unmanageable to ask everyone to use Insert > Picture to insert their own logo?

If pasting into the dialog:

Try pasting into a message first, then copying and pasting from there.

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Hi Jefferson

Some good deas that I will try tomorrow in the office. I do not know much about the smart tags but I did notice that a part of our address was being underlined and when I clicked it said it had a smart tag but I right clicked it and removed it.

The resistance among staff to do away with lucida handwriting in comic font in red in 14 point for example is difficult enough, asking them to do some work like point to insert, select picture etc. is almost too painful to consider 🙂 .

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