Letting Outook determine format for sending (Outlook 2002 NL)

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Goodmorning,

First of all the best whishes for 2004!!!

Can anybody tell me if the following is possible:

I know I can individually set the internet settings (how Outlook sends a mail to an external recipient) so that Outlook determines the best format for sending. (rightclick on contact, choose properties, then you have three options for your internetformat: a. Outlook determines best format, b. plain text, c. RTF format from Outlook).

Is there a possibility to choose this setting for all your contacts at once? I only can find HTML, plain text or RTF?

Many thanks in advance,
Daphne

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Thank you Daphne I hope 2004 does not just whish on by.

Does the option in the attached screen shot not solve the problem? If you plan to send to all contacts in this manner, why not make it the default setting?

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Thank you for your quick reply!

Unfortunately that was not the answer I was looking for, I already found that option, but I need something else…
If I use this option, it still doesn’t work on my contacts. If I check these external contacts in my adressbook, I still see that some of them are still being send as p.e. RTF.

Anyway thanks!
Daphne

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(Edited by DaveA on 08-Jan-04 16:21. Just another blonde having typing problems.)

Most replies and forwards default to the receiving format, unless one changes it. I have NOT seen ANY way in changing this.

DaveA I am so far behind, I think I am First
Genealogy....confusing the dead and annoying the living

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Hello David,

I’m just a dutch blond girl which might explain why I don’t understand the last sentence. I expect it to be a typing error, but can you explain it to me anyway?

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I believe that in the last sentence Dave is saying that if you reply or forward a message you receive, there is no reason to change the format, since the sender’s format is inherited by you, and the message you in turn send should be readable by all recipients. He also is referring to the ability to manually change the message Format via the Format menu at the time that you are editing the message, but that it’s rarely necessary to do so.

I took a quick look at the VBA Object Model and it appears in OL 2002 that the default send format for each Contact EMail Address is not exposed, so unless we can do something with Views, I don’t see a way to bulk change the default sender format other than as noted above. But I could be wrong, it was a very cursory look.

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Mmm… I think that my question is not clear enough…:

My colleague has a contactbook.
In this contactbook she has imported her personal distributionlists and contacts from her former personal addressbook. (we’ve migrated from exchange client to outlook 2002).

Since this has been done, some of the recipients from her distributionlist receive messages with .doc attachments as a .dat attachment.
When she changes the Internetformat one by one to ‘let Outlook decide’ the recipient receives the message with .doc in the right way.
(Select contacts, select distributionlist, select properties, select contact, choose Internetformat)

As her distributionlists are rather big, it’s takes a lot of time to change these contacts. So the question is, is there a possibility to change all these formats for contacts in one action.

I hope that the situation is better explained now?

Have a nice weekend and many thanks in advance!
Daphne

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I think I understand the question, and I hope someone has a better answer. My answer is:

1. Adjusting the Global setting the way WyllyWylly explained should be OK for all future Contacts added
2. I don’t see a way to bulk change the Contact-Email-specific Internet Format for existing Contacts
3. I don’t see that for OL 2000 and OL XP any VBA code can be written to bulk change existing Contacts
4. I don’t see a way to bulk change the Contact-Email-specific Internet Format for existing Contacts by creating a Custom View

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What happens if you export a Contact to, say, an Excel CSV file and then reimport it?

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When I use the Export wizard on Contacts in Outlook 2000, only the following e-mail fields are presented in the “Map Custom Fields” dialog:

Address
Type
Display Name

I can’t see how to get at the Internet Send Format. Any chance that Redemption or CDO exposes this?

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I haven’t had a chance to check this properly, but I’m just wondering whether – on reimporting the the Contact – the InternetFormat automatically gets set to “let Outlook decide”.

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Oh! Duh on me! It probably does. You wanna test it?

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Oh! Duh on me! It probably does. You wanna test it?

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I haven’t had a chance to check this properly, but I’m just wondering whether – on reimporting the the Contact – the InternetFormat automatically gets set to “let Outlook decide”.

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When I use the Export wizard on Contacts in Outlook 2000, only the following e-mail fields are presented in the “Map Custom Fields” dialog:

Address
Type
Display Name

I can’t see how to get at the Internet Send Format. Any chance that Redemption or CDO exposes this?

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Bummer, I’ve lost my groups! (distributionlist!)

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Bummer, I’ve lost my groups! (distributionlist!)

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What happens if you export a Contact to, say, an Excel CSV file and then reimport it?

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I think I understand the question, and I hope someone has a better answer. My answer is:

1. Adjusting the Global setting the way WyllyWylly explained should be OK for all future Contacts added
2. I don’t see a way to bulk change the Contact-Email-specific Internet Format for existing Contacts
3. I don’t see that for OL 2000 and OL XP any VBA code can be written to bulk change existing Contacts
4. I don’t see a way to bulk change the Contact-Email-specific Internet Format for existing Contacts by creating a Custom View

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I am using Office 2003 and am NOT able to get where you have this choice. Is there a step missing or wrong with the following “(Select contacts, select distributionlist, select properties, select contact, choose Internetformat)”

I got it, I was using the “Contacts” in my “Navigation Pane” and not the address book drop down.

DaveA I am so far behind, I think I am First
Genealogy....confusing the dead and annoying the living

Reply | Quote

I am using Office 2003 and am NOT able to get where you have this choice. Is there a step missing or wrong with the following “(Select contacts, select distributionlist, select properties, select contact, choose Internetformat)”

I got it, I was using the “Contacts” in my “Navigation Pane” and not the address book drop down.

DaveA I am so far behind, I think I am First
Genealogy....confusing the dead and annoying the living

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I think the real problem with “messages with .doc attachments as a .dat attachment” is not because of the setting, but with the mishandling of the files by the ISP’s involved.

Are the problem receivers using the same ISP?

DaveA I am so far behind, I think I am First
Genealogy....confusing the dead and annoying the living

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Yes, we are talking about these issues, correct? post 225869 and Microsoft Knowledge Base Article 241538?

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Yes, we are talking about these issues, correct? post 225869 and Microsoft Knowledge Base Article 241538?

Reply | Quote

I think the real problem with “messages with .doc attachments as a .dat attachment” is not because of the setting, but with the mishandling of the files by the ISP’s involved.

Are the problem receivers using the same ISP?

DaveA I am so far behind, I think I am First
Genealogy....confusing the dead and annoying the living

Reply | Quote

If you export all your Contacts into a Comma Separated Values (Windows) file and then re-import them, Outlook will automatically set the Internetformat as Let Outlook Decide. I have tested this on Outlook 2003. Please note, however, that the name format was changed from First Name Last Name to Last Name First Name. I also had to move all the existing versions of the Contacts out of the target folder. That is, Outlook refused to overwrite the existing Contacts and simply exited with an error. Hope this helps your colleague.

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If you export all your Contacts into a Comma Separated Values (Windows) file and then re-import them, Outlook will automatically set the Internetformat as Let Outlook Decide. I have tested this on Outlook 2003. Please note, however, that the name format was changed from First Name Last Name to Last Name First Name. I also had to move all the existing versions of the Contacts out of the target folder. That is, Outlook refused to overwrite the existing Contacts and simply exited with an error. Hope this helps your colleague.

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on the contacts for the people who get the dat file – double click on their email address and set the internet format option, they are probably set as always use RTF.

you won;t be able to change it for all contacts at once, but i *think* doing it on the problematic contacts will work. (DL’s are sometimes goofy when it comes to format changes.)

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on the contacts for the people who get the dat file – double click on their email address and set the internet format option, they are probably set as always use RTF.

you won;t be able to change it for all contacts at once, but i *think* doing it on the problematic contacts will work. (DL’s are sometimes goofy when it comes to format changes.)

Reply | Quote

Mmm… I think that my question is not clear enough…:

My colleague has a contactbook.
In this contactbook she has imported her personal distributionlists and contacts from her former personal addressbook. (we’ve migrated from exchange client to outlook 2002).

Since this has been done, some of the recipients from her distributionlist receive messages with .doc attachments as a .dat attachment.
When she changes the Internetformat one by one to ‘let Outlook decide’ the recipient receives the message with .doc in the right way.
(Select contacts, select distributionlist, select properties, select contact, choose Internetformat)

As her distributionlists are rather big, it’s takes a lot of time to change these contacts. So the question is, is there a possibility to change all these formats for contacts in one action.

I hope that the situation is better explained now?

Have a nice weekend and many thanks in advance!
Daphne

Reply | Quote

I believe that in the last sentence Dave is saying that if you reply or forward a message you receive, there is no reason to change the format, since the sender’s format is inherited by you, and the message you in turn send should be readable by all recipients. He also is referring to the ability to manually change the message Format via the Format menu at the time that you are editing the message, but that it’s rarely necessary to do so.

I took a quick look at the VBA Object Model and it appears in OL 2002 that the default send format for each Contact EMail Address is not exposed, so unless we can do something with Views, I don’t see a way to bulk change the default sender format other than as noted above. But I could be wrong, it was a very cursory look.

Reply | Quote

Hello David,

I’m just a dutch blond girl which might explain why I don’t understand the last sentence. I expect it to be a typing error, but can you explain it to me anyway?

Reply | Quote

(Edited by DaveA on 08-Jan-04 16:21. Just another blonde having typing problems.)

Most replies and forwards default to the receiving format, unless one changes it. I have NOT seen ANY way in changing this.

DaveA I am so far behind, I think I am First
Genealogy....confusing the dead and annoying the living

Reply | Quote

Thank you for your quick reply!

Unfortunately that was not the answer I was looking for, I already found that option, but I need something else…
If I use this option, it still doesn’t work on my contacts. If I check these external contacts in my adressbook, I still see that some of them are still being send as p.e. RTF.

Anyway thanks!
Daphne

Reply | Quote

Thank you Daphne I hope 2004 does not just whish on by.

Does the option in the attached screen shot not solve the problem? If you plan to send to all contacts in this manner, why not make it the default setting?

Reply | Quote