need advice on duplicating pages within a template (2003)

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Hi,

I don’t use Word much, but someone I know is working with a template that contains a letter and two pages. The pages are for payment arrangements. If the arrangements were to be for more than 2 payments, then they would duplicate the letter and change the details to get the extra payment pages. This seems a waste of time to me. I would like to help set up either a flexible template that can add payment pages as needed or create several templates for 3, 4, 5 etc payments. Could someone point me in the right direction as to how I would go about this? I can search the forum or help features to find out how, I just need to know what to look for.

Also is there an easy method in Word to create and/or alter variables? eg. If there were 5 payments, and 5 payment dates, then I would like to create 10 variables and then be able to go into one after the other to change them to the pertinent information without having to scroll through the document to find where they are located. Is there a method in Word to do this? If so how do you do it?

thanks

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You could store one page in the template as AutoText. The user can then insert new pages as needed.

If you really want to make it flexible, it might be better to set it up as a mail merge: store the information in a table in Word, Excel or Access and use a one-page template with predefined merge fields as merge document.

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Thanks Hans,

Will try both of your suggestions and see which one works best.

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