Microsoft recommends disabling Windows Desktop Search to force Outlook to switch to its built-in search service
Last Updated: July 8, 2022
ISSUE
When searching in Outlook Desktop on Windows 11 you might not see the most recent emails in the search results. If you check Windows Indexing Options in the Control Panel, the indexing might be running slow or might be paused.
This problem mostly affects users with POP, IMAP, and offline Exchange accounts due to the search feature primarily using the local Windows Search service to index email. Email hosted by Microsoft 365 and connected Exchange accounts use Service Search for a majority of search scopes, which is not affected by this issue.
STATUS: INVESTIGATING
Microsoft is currently working on a solution. We will update the status of this article once a release date for the fix is known.
TEMPORARY WORKAROUND
You can temporarily work around the problem by disabling Windows Desktop Search. This will cause Outlook to use its built-in search. The built-in search will display the following message to indicate it is not using the Windows Search service:
“Search performance will be impacted because a group policy has turned off the Windows Search service.”
Screenshot of the error message, “Search performance will be impacted because a group policy has turned off the Windows Search service.”
To disable the Windows Desktop Search Service for Outlook, please follow these steps: ….
