Printer setup in Normal.dot

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Word 97 problem. Apologies in advance if this has been covered…
If I change the printer default tray in a style (from manual feed to default tray, say) this “sticks” for the active document and new documents. But how can I propagate this back to previous documents based on the style in question.

Patiently waiting for a guru to help

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John,

Unfortunately there doesn’t seem to be any direct way to achieve this – documents’ page setup properties are fixed ‘at birth’ – based on the template they are created from – very similar to the way it works with styles.

In the case of styles, if the template has changed, you can update the styles in previous documents via Tools/Templates & Add-Ins, but a similar functionality for updating page setup information was not provided.

If you have lots of these documents that now need updating, the best solution would be a macro to do this.

Gary

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Thanks Gary, I had a feeling that would be the answer. Anyone else.

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Hi John,

The following is an attempt at a macro solution, but at least it’s fairly unobtrusive.
You might consider putting code like the following, into your Normal.dot:

Private Sub Document_Open()
With ActiveDocument.PageSetup
    If .FirstPageTray = wdPrinterManualFeed Then
        .FirstPageTray = wdPrinterDefaultBin
        .OtherPagesTray = wdPrinterDefaultBin
    End If
End With
End Sub

(Note: the code needs to be placed in the “ThisDocument” private module in your Normal.dot – expand the tree view under Microsoft Word Objects to see the ThisDocument module, then right-click and click on View Code.)

This would test and automatically adjust the printer settings, as you open any document based on Normal.dot.
(I can’t test this macro here (at home) due to my printer setup.)
Anyway, it might be worth a try.

Gary

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Thanks Gary I’ll give that a go when I get back from my loooong weekend

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