Selectively Suppress Field Update When Printing (2003 SP2)

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I know how to turn off update fields through the tools/options/print menu and tabs. I don’t because generally this is a good global option.

But … is there a way to do this so that it is specific to a single document (so that all documents update as the default, but this particular document does not)?

Is this something I can put in a template, so that every document created from that template has that option turned off?

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You could Lock the fields in the document, you would then need to Unlock them again to get them to update. You could do this with a Macro or by manually typing Control-F11 and Control-Shift-F11

StuartR

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That works … but I’m still looking for something better.

I’m looking for something better than having to click in each field and hit a keystroke.

Is there any alternative other than writing a macro?

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If you want to lock all fields in the document then you just need to typel Control-A followed by Control-F11.

If you need to selectively lock particular fields then please give us a bit of information about how these fields can be identified.

StuartR

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This is getting better.

My problem is I create basic templates for secretaries and assistants to use, and then things like this make me end up doing tech support on them.

Most recently this happened on a template I had trouble with on a different issue last week. It has two fill-in fields only. Could I put a seamless macro in there that locks those fields after they have been entered? Or, is there something even cleaner, since a macro is likely to open up a query box about whether you want to enable macros which will just generate another phone call each time the document is used.

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If you need a macro then you’re going to have to explain how to use it, which is probably more work than it is worth.

I haven’t got any more suggestions, but if you post an example of one of your forms then maybe someone will have an idea for you.

StuartR

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OK.

This thread has been an improvement, and it doesn’t seem like the benefits outweigh the costs of proceeding.

EOM

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> My problem is I create basic templates for secretaries and assistants to use, and then things like this
> make me end up doing tech support on them.

Well, what fun is automation if it doesn’t create more work?

Our templates have a {DATE} field at the top. I usually add a line of “help text” with the attributes Green+Hidden that says to freeze the date, press Ctrl+Shift+F9 (that converts the field code to its current results). One tiny step on the road to training people how to work with fields.

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You lost me – what is an attribute for a field? What is “green and hidden”?

Is there some layer of things beyond options that can control what my field does?

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(Edited by jscher2000 on 18-Sep-06 12:21. Last part deleted… not relevant.)

Sorry, the line of help text has nothing to do with the field itself. It is a paragraph of text either above or below the field, and those attributes are set in the Format>Font dialog for the entire paragraph.

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Thanks for the clarification.

I went ballistic when I saw that (thinking there was another layer of Word that I had yet to peel back).

Thanks again.

EOM

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