sending large files (Word 2000)

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I want to send a large file to another – e-mail attachments are ponderous and time-consuming – is there another, easier way to send large files?

Thanks.

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e-mail attachments are ponderous and time-consuming

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[/indent]Compared to the alternatives, it’s much less ponderous or time consuming. Zip the file before attaching & it will upload & download much faster.

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Thanks, Phil – will give it a try!!!

Peace.

P

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Thanks, Phil – will give it a try!!!

Peace.

P

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[indent]

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e-mail attachments are ponderous and time-consuming

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[/indent]Compared to the alternatives, it’s much less ponderous or time consuming. Zip the file before attaching & it will upload & download much faster.

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Zip it! If you have Windows XP, you can use the Send To menu to send the document to a compressed (zipped) folder. Otherwise, get WinZip – free trial download, purchase well worth the money. Zipping reduces the size of most Word documents by 70% to 90%.

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Thanks very much Hans – I’ll give it a whirl!!

Peace.

P

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Thanks very much Hans – I’ll give it a whirl!!

Peace.

P

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Zip it! If you have Windows XP, you can use the Send To menu to send the document to a compressed (zipped) folder. Otherwise, get WinZip – free trial download, purchase well worth the money. Zipping reduces the size of most Word documents by 70% to 90%.

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If the Word files are large because you have pasted photos into them, and you’re not planning on printing out at photo-quality resolution, you can achieve significant file size savings by editing the photos using another program. Since (for the most part) I’m printing to a 600 dpi printer at max, I use Macromedia Fireworks to reduce photo resolution. I find that a reduction of 20% isn’t usually missed, and that doing this can cut my Word document sizes by anywhere from a third to a half, depending on the number of photos used. Experiment though. Some photos and graphics – especially those with large areas of smooth color gradation DO suffer, and can’t be slimmed down that much without assuming a distinctly striped look.

Once you’ve slimmed down your graphics as much as possible, zip up your Word document as others have recommended. If the file is STILL too big to send, investigate the possibility of using FTP. Many companies maintain FTP servers onto which you can load files and from which others can retrieve them. Your corporate IT groups should be able to help. If you’re doing this as a private individual and not as an employee, find out from your ISP if you get an FTP area as part of your standard service. My ISP does allow users a small FTP area that can be used for this type of thing.

Hope this helps,

Kim Salazar, Proposal Drone

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If the Word files are large because you have pasted photos into them, and you’re not planning on printing out at photo-quality resolution, you can achieve significant file size savings by editing the photos using another program. Since (for the most part) I’m printing to a 600 dpi printer at max, I use Macromedia Fireworks to reduce photo resolution. I find that a reduction of 20% isn’t usually missed, and that doing this can cut my Word document sizes by anywhere from a third to a half, depending on the number of photos used. Experiment though. Some photos and graphics – especially those with large areas of smooth color gradation DO suffer, and can’t be slimmed down that much without assuming a distinctly striped look.

Once you’ve slimmed down your graphics as much as possible, zip up your Word document as others have recommended. If the file is STILL too big to send, investigate the possibility of using FTP. Many companies maintain FTP servers onto which you can load files and from which others can retrieve them. Your corporate IT groups should be able to help. If you’re doing this as a private individual and not as an employee, find out from your ISP if you get an FTP area as part of your standard service. My ISP does allow users a small FTP area that can be used for this type of thing.

Hope this helps,

Kim Salazar, Proposal Drone

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