styles no longer have ability to ‘select all’ (2007)

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I have for example, a number of Heading 1 formatted paragraphs in this
document. When I right click on the Style in the Quick Style Gallery I
now see

Update Heading 1 to match selection
Modify
Select All (Not currently Used)
Remove All (Not currently Used)
etc.

I used to see a number of paragraphs that are using the style instead
of “not currently used”. What’s up here? If I change the style it works
on all the paragraphs, but this just looks wrong.

Bryan

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You need to turn on the “keep track of formatting” feature in order to enable Select All and Remove All:
– Click the Office Button.
– Select Word Options.
– Click Advanced.
– Tick the check box “Keep Track of Formatting”.
– Click OK.
Note: turning on this feature will cause Word to display lots of pseudo styles such as Normal+Bold etc.

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Thanks. That makes sense. I’m not really sure I need/want it on but didn’t know why it changed and I still wonder how it got turned off. Anyway, the pseudo styles , are those sort of temporary styles that capture any ‘non style’ formatting I perform on the document? Are there any other things that option does?

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Yes, when “Keep Track of Formatting” is on, manual formatting applied to text will be listed in Styles and Formatting as if it were a style. The advantage is that you can easily reapply the same manual formatting elsewhere in the document without creating a ‘real’ style. The disadvantage is that you’re likely to end up with a large list of pseudo styles, and that users aren’t encouraged to use real styles.
I don’t think this setting has other effects than displaying pseudo styles and enabling the “Select All” / “Remove All” options, but others will correct me if I’m wrong.

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