Inserting Word Object results in Hidden Text (PPT 2000 SR1)

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Hi there!

I have been trying to make up a template in PowerPoint that relies quite heavily on the use of Word Objects inserted into the page. I feel that this will make it much easier for my users to be able to manipulate the amount of text that we are trying to get onto the pages.

The problem that I have been finding is that sometimes the page will look fine when it is viewed in the Word Object, but as soon as you come out of the object and view the text in PowerPoint some of the text (in particular return points) is hidden – this results in some lines of text overlapping.

Has anyone come across this before – and if so did you find a solution?

Thanks in advance

Lauren

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Could you post both a sample of what you are trying to do.
There are some many types of “Word Objects”, we can then see, which ones and how you are trying to use vs. the limitations of Powerpoint.

Remember that slides used in a presentation, whether they are done on a foil or a computer, is a TOOL not a crutch.
One should stick to the 6×6 rule, 6 words and 6 lines, these are reminders for the presenter and a guide for the viewers. For non viewing information, the use of the “Notes” area will give the presenter the additional information needed to complete the presentation.

DaveA I am so far behind, I think I am First
Genealogy....confusing the dead and annoying the living

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Hi Dave,

Thanks for getting back to me. I have mocked up a page that is similar to what I ultimately want to achieve and attached it to this post. Unfortunately this example did not produce any hidden text (its always the same!!! When you want it to not work….)

I know that PowerPoint has not been designed to handle what I am trying to do as it is a presentation package and not a Word Processing package, but we are trying to create some graphic rich documents and for the layouts we are trying to achieve PowerPoint is going to be the easiest (my users have yet to get to grips with Page and Section Breaks in Word!!)

It is not the end of the world if there is no “fix” for my problem – I know how to unhide the text and I’m sure I’ll be able to instruct my users as to how to do this, but just in case you know….

Thanks!

Lauren

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Having looked at your document I do not think you are going to solve this business problem with this technical solution.

Can you create a suitable Word template for your users that will enable them to create letters using the tool best suited to the job?

StuartR

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Initially I thought that Word was the way to go, but the attachment does not really show the level of graphics that are going to be in the final document.

The problem is that these pages change quite dramatically in graphic style and they rely heavily on some more advanced features of Word (ie understanding the significance of page breaks, and having a firm grasp of graphic elements…). I have created a Word template that will incorporate all the features these documents will need, but seeing the timescales these will have to be prepared within, and knowing how the content is decided upon (….imagine about 10-15 people each having input spread throughout the country, each thinking they have editorial control, expecting a complete revamp when it is due at a client in under three hours time) it ends up too cumbersome to amend, edit and swap about.

Powerpoint has a lovely feature that you can see all the page in one screen and completely change the order of the document simply by dragging and dropping. You don’t have to worry that you catch the relevant page break when cutting and pasting…and the bottom line “they” want us to do it in PowerPoint!

The majority of the pages in these reports will not be a text heavy as the attachment, but will have a series of pages with bullet points, charts and tables. The attachment is merely as a covering letter (I know – I’ve told them “Why not do the letter in Word?” but it has to be one document.)

So in a nutshell, the glitch I have with the hidden text isn’t really a biggie, and I’m sure through user training that I could get round it, but if there is an answer, I’d appreciate it!

Cheers!

Lauren

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Initially I thought that Word was the way to go, but the attachment does not really show the level of graphics that are going to be in the final document.

The problem is that these pages change quite dramatically in graphic style and they rely heavily on some more advanced features of Word (ie understanding the significance of page breaks, and having a firm grasp of graphic elements…). I have created a Word template that will incorporate all the features these documents will need, but seeing the timescales these will have to be prepared within, and knowing how the content is decided upon (….imagine about 10-15 people each having input spread throughout the country, each thinking they have editorial control, expecting a complete revamp when it is due at a client in under three hours time) it ends up too cumbersome to amend, edit and swap about.

Powerpoint has a lovely feature that you can see all the page in one screen and completely change the order of the document simply by dragging and dropping. You don’t have to worry that you catch the relevant page break when cutting and pasting…and the bottom line “they” want us to do it in PowerPoint!

The majority of the pages in these reports will not be a text heavy as the attachment, but will have a series of pages with bullet points, charts and tables. The attachment is merely as a covering letter (I know – I’ve told them “Why not do the letter in Word?” but it has to be one document.)

So in a nutshell, the glitch I have with the hidden text isn’t really a biggie, and I’m sure through user training that I could get round it, but if there is an answer, I’d appreciate it!

Cheers!

Lauren

Reply | Quote

Having looked at your document I do not think you are going to solve this business problem with this technical solution.

Can you create a suitable Word template for your users that will enable them to create letters using the tool best suited to the job?

StuartR

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For what it’s worth, I can kind of repro this in PPT 97, but not in any other version. What happens here is the Word object resizes from the 73% x 73% it’s set at in PPT to the 100% x 100% setting once it’s activated. That cuts off the returns at the end which come before the signature, and so those don’t show at all on the PPT slide.

However, as I mentioned, I can’t make it happen in PPT 2000 (or 2002 or 2003, for that matter). And I’m not sure I’m really seeing exactly the same thing you’re describing, either.

A couple of things to try, though. These may not fix anything, but they won’t hurt to try.

1. Do the users have local printer drivers available on their machines, or are those only on the network? See if setting those up as per http://www.rdpslides.com/pptfaq/FAQ00034.htm%5B/url%5D helps at all.

2. Try changing hardware acceleration. http://www.rdpslides.com/pptfaq/FAQ00129.htm%5B/url%5D for instrux

3. See if updating the video drivers helps.

I know those are a bit off the wall, but you might be surprised!

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For what it’s worth, I can kind of repro this in PPT 97, but not in any other version. What happens here is the Word object resizes from the 73% x 73% it’s set at in PPT to the 100% x 100% setting once it’s activated. That cuts off the returns at the end which come before the signature, and so those don’t show at all on the PPT slide.

However, as I mentioned, I can’t make it happen in PPT 2000 (or 2002 or 2003, for that matter). And I’m not sure I’m really seeing exactly the same thing you’re describing, either.

A couple of things to try, though. These may not fix anything, but they won’t hurt to try.

1. Do the users have local printer drivers available on their machines, or are those only on the network? See if setting those up as per http://www.rdpslides.com/pptfaq/FAQ00034.htm%5B/url%5D helps at all.

2. Try changing hardware acceleration. http://www.rdpslides.com/pptfaq/FAQ00129.htm%5B/url%5D for instrux

3. See if updating the video drivers helps.

I know those are a bit off the wall, but you might be surprised!

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